In the Flow » Posts in 'Process Maps' category

ANSI Y15 Died so Steve Martin Could Live

I had planned to write a piece on my upcoming process mapping software, since I have been fielding a lot of questions on it lately. But it was one of those days, and I got sidetracked by coincidence. I was in my garage searching for a old copy of the ANSI standard for process mapping symbols without any luck, and what do I find sitting inside the last box I looked in? Cheaper by the Dozen.

A few years ago I got stuck had the pleasure of taking my kids to go see the latest remake of it with Steve Martin, Bonnie Hunt, and the remaining cast of wacky characters. Steve Martin plays football coach, which is kind of sad because that’s not the original story at all. In the real life story, the dad was an Engineer. Egad! We can’t be having that in Hollywood. In Hollywood, ‘business people’ are in advertising, publishing, or at least sales. Definitely NOT Engineering. But even a generic business career was too bland, so they recast the role as a football coach.

The original semi-autobiographical story was written by the children of Frank and Lillian Gilbreth. Frank was not a football coach. He started out as a bricklayer and went on to become a management engineer. Together he and Lillian collaborated on the study of work motion that became one of the foundations of Industrial Engineering. There’s a ton of material available detailing his career, and quite frankly it was the kind of stuff that would put me to sleep as an undergrad. So I won’t pretend that it’s interesting now.

But the irony is, Frank Gilbreth is also the inventor of Process Charts. That’s what I was looking for! And all I found was a lame Hillary Duff movie.

Gilbreth’s Process Charts were a predecessor of flowcharts. They used 5 basic symbols: a Circle for Operation; a Square for Inspection; an inverted Triangle for Storage; a block Arrow for Transportation, and a big D for Delay. These symbols were adopted by the American Society of Mechanical Engineers (ASME) when they published the first standard on process mapping symbols, which I believe evolved later to become ANSI Y15.3M, Operation and Flow Process Charts Standard.

This year the ASME withdrew the ANSI Y15.3 standard.

It’s just as well. The problem with Process Chart symbols is that there really isn’t a standard that anyone adheres to. Plus, there exist several other standards for process flowchart symbols, and they all stink.

Since FlowBreeze is an Excel add-in, it uses the symbol set included with Microsoft Office. I don’t know the official source of their symbol set, but as far as I can tell it’s exactly the same as the template that IBM used in the 1960’s for data processing flowchart symbols. That’s why every version of Microsoft Office ships with such useful symbols as Punch Tape, Card, and Sequential Access Storage.

The process mapping version of FlowBreeze will include the capability to use traditional process mapping symbols, as well as many other features. A run down of those will have to wait for another blog post…

Flow Chart Symbols Cheat Sheet Released

Just a quick note - I released a Flow Chart Symbols Cheat Sheet today. It contains pictures of the 30 most commonly used flow chart symbols, along with their name(s), and a short description. Some flow chart symbols have different meanings under different uses, so those are identified as well.

Click here to visit the Flow Chart Symbols Cheat Sheet page to see a preview and download the file (PDF).

Why the Flow Chart Symbol Style Sheet is a Must Have for Flowcharters

Looking back at some of my earlier flowcharts, I can only think to myself, “Man these things are ugly”. So I hand selected some of my uglier flow chart symbol formats. Hopefully the image below conveys why the Flow Chart Symbol Style Sheet is a must for flowcharting in Excel:

Flow Chart Symbol Style Comparison

Make Your Flowcharts Smarter - Convert Them to Process Maps

A flowchart is a great way to visually depict a process, but if you want to analyze it, step it up to a process map. What are process maps? They’re a Six Sigma version of flowcharts that add attributes to each flowchart process step. Typical attributes include cycle time, defects per unit, delay time, ownership and responsiblility, etc.
In fact, that’s why creating flowcharts in Excel is such an effective analysis tool. After all, Excel is one big and powerful analysis tool. And, apparently I’m not the only one who thinks this way because at least a dozen people have asked whether FlowBreeze will be available in a Business Process Mapping version. The answer is yes, but not for several more months.

In the meantime, you can create a lightweight process map using this Tutorial to Create a Process Map from a Flowchart. Enjoy.