Working with Flow Lines

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Terminology

 

In flowcharting, an arrow from one process step to the next is called a flow line. As the name indicates, this indicates the direction of process flow. However, many drawing tools call the lines "Connectors" or simply "Arrows". However "Connector" means two things in Excel. Excel uses the term to mean both a line that stays connected to a shape and also as the term used to describe symbols that show a jump from one part of the flowchart to another. These two symbols are called On-Page Connectors and Off-Page Connectors, labeled "A" and "1", respectively, in Picture 1 below.

on-page-connector off-page-connector

Picture 1 - On and Off-page Connectors

(Do not confuse these types of "Connectors" with flow line "Connectors")

 

 

Flow Line Connectors vs. Standard Arrows and Lines

 

Because of the possible confusion caused by using the word "Connector" for both connecting arrows and two symbol types, the FlowBreeze documentation will try to stick to using the term "flow line". That said, there is one instance when using the term "Connector" makes sense. That is to differentiate between an arrow that "connects" to a shape and a standard line or arrow that does not. A flow line "connector" will attach to a shape. When the shape is moved, the  connector will stay attached to the shape whereas a standard line or arrow will not. To tell whether a flow line is connected to a shape, click on it and you should see a red dot at the connection points, as shown in the image below.

Picture 2 - Connected Flow Line

Picture 2 - Connected Flow Line

 

If one or both of the flow line end points has a green dot when selected (shown below), then it is not connected to the shape. If Symbol 2 were moved, the flow line will not be moved with it. To re-connect a flow line like this, click on the green dot with your mouse and drag it to a connection point on the shape.

 

Picture 3 - Unconnected Flow Line

Picture 3 - Unconnected Flow Line

 

Each symbol type has preset connection points. When you position the mouse over a symbol, the cursor will change from an arrow (or cross hair crosshair if you are adding a new flow line manually) to a bomb site bombsite and the connection points will show as blue dots on the symbol border as shown in Picture 4 below.

 

Picture 4 - Connection Points

Picture 4 - Connection Points

 

Types of Flow Lines

 

There are three types of flow lines that you can create with FlowBreeze - straight, elbow, and curved, as shown below. The elbow connector is the default in FlowBreeze because it renders as a straight line when the symbols are aligned.

 

Picture 5 - Flow Line Styles

Picture 5 - Flow Line Styles

 

 

 

Changing Flow Line Types

 

You can change the type of flow line by right-clicking on it and selecting the new type as shown below in Picture 6.

 

Picture 6 - Change Flow Line Type<br />
(Note: This conext menu is slightly different in Excel 2007.)

Picture 6 - Change Flow Line Type
(Note: This conext menu is slightly different in Excel 2007.)

 

Rerouting Flow Lines

 

To change the routing of a flow line, you can click on an end point and drag it to a new connection point (while holding the left mouse button down). Also, you can use Excel's built-in "Reroute Connectors" function, shown above in Picture 6. This function will pick the shortest route between two points, so if there are any shapes between the two target shapes, there is a good chance that the flow line will be routed behind one of them. In such a case, it's easier to manually drag the end point to the new connection point.

 

You may find a layout where the flow lines don't line up as you would like them to. For example, in picture 7 below, the layout would look better if the flow line from Symbol 1 to Symbol 2 was in vertical alignment with the flow line from Symbol 3 to Symbol 2. To adjust the routing, first click on the flow line. A yellow diamond "handle" will appear. You can click on the yellow handle and drag the routing to a new position (as always, while holding the left mouse button down). The new routing will show as a dashed line while you drag the adjustment handle.

 

Picture 7 - Flow Line Adjustment Handle

Picture 7 - Flow Line Adjustment Handle

 

 

See Also: How to Snap Objects for an example of routing one flow line to connect to another flow line.

 

Adding a Jog or Jump to a Flow Line

 

Unfortunately you can't. Some drawing tools allow you to add a jog to a line to indicate a crossover, as shown in Picture 7.

 

Picture 7 - Line Jog

Picture 7 - Line Jog

 

Excel doesn't have this capability, and therefore neither does FlowBreeze. However, there is a workaround, shown below in Picture 8. If you have a confusing routing (as shown on left), you can change one of the line types to Curved to make the routings clearer. See the Changing Flow Line Types section above for how to do this.

 

Picture 8 - Line Jog Workaround

Picture 8 - Line Jog Workaround

 

 



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