BreezeTree Home FlowBreeze Flowchart Software
FlowBreeze Help Introduction
Toolbar Overview
 Interactive Flowcharting Tutorial
Start Window
Flow Line Prompt Window
 Flowchart Wizard
Parsing Rules
Transpose column to rows
Apply parsing syntax
 Value Stream Mapping
VSM Template Generator
 Template Generator
Load Template
Create Custom Templates
 Settings
Settings - General
Settings - Decisions
Settings - Flow Line Connectors
 FlowBreeze Tools
Add Shapes
Clear Shading
Create a Grid
Create a Symbol Key
Export as Picture
Export to Web Page
Extract Text
Flowchart Editor
Insert Branch
Insert Decision Blocks
Insert Group Box
Print Flowchart Image
Quick Styles
Re-Align Shapes
Select Shapes Tool
Symbol Styles
View Gridlines
 Connectors
Add Connectors
Split Connector into Nodes
Straighten Connectors
Crossover
Work with Flow Lines (Connectors)
 Editing Tips
Deleting Symbols
Inserting Symbols
Moving Symbols
Resizing Symbols
Rotating Symbols
Snapping Shapes
Selecting Shapes
 How Do I ...?
Add an Assist Line to a Swim Lane Diagram
Change Symbol Styles
Change a Symbol Type
Edit Symbol Text
Export a Flowchart to Word or PowerPoint
Import and Export Settings
Insert a Hyperlink
Insert a Label
Using Keywords and Prefixes
Work with Grouped Symbols
FlowBreeze Support
Log Files
Troubleshooting
How to Speed-Up Loading
How to Buy
Uninstalling FlowBreeze
FlowBreeze License Agreement

Export a Flowchart to Word or PowerPoint

Options

 

This page covers three ways to get your flowchart from Excel to another document:

Embed an editable Excel file in the other document.
Copy and paste into another document.
Export the flowchart as an image, and then insert the file image into the document.

 

Option 1 - Embed the Flowchart

 

When you embed an Excel file in Word or PowerPoint it appears as a resizable image, but you can double-click to edit it. To embed the flowchart, follow these steps:

 

1.Save and close the Excel file containing the flowchart. The sheet containing the flowchart needs to be the active sheet, and the flowchart should be scrolled into view.
2.In Word or PowerPoint:
Select the location for the flowchart to be placed.
On the Insert tab, click Object. (Use the Insert menu in Word 2003 and older versions.)
Select "Create from file" and use browse button to locate the Excel file.
When you click OK, the Excel file will be embedded in the document.
3.Click and drag the edge of the embedded object frame to resize as needed.

 

Should You "Link to File"?

 

Recommended answer: No.

 

If you link to file:

You cannot scroll or resize the visible worksheet range. This is a significant problem if you need to adjust the viewable portion of the embedded flowchart.
Despite the linking implication, changes to the original Excel file are not automatically updated in the Word document. You must right-click on the embedded object and select Update Link from the pop-up menu to force a refresh.

 

Adjusting the View

 

In the flowchart view needs to be adjusted:

Double-click the embedded Excel file to activate it.
Scroll the flowchart into view as desired.
While still active, click and drag the edge border to resize the visible worksheet range.

 

Editing Embedded Flowcharts

 

If you double-click the embedded object, you have full access to all of Excel's tools - including the FlowBreeze features.

 

 

Option 2 - Copy and Paste into an Office Document

 

1.Click Select Shapes >  Select All from the FlowBreeze toolbar.
2.Use the normal Copy function. (In Excel 2010 and later, do not use the Copy Picture tool. It will not give us the Paste Special option we need in the next step.)
3.In the target file, click Paste Special and select the "Picture (Enhanced Metafile)" option. Metafiles are a special type of image that render the text clearly when resized.

 

 

Option 3 - Export Flowchart as Image

 

The last option is to use the Export as Picture tool, and then to insert the image file into the target document. But if you need to resize the image in the target document, Option 2 provides a better image format for rendering legible text.

 

 

 

 

 

 



©2006-2014 BreezeTree Software, LLC. All Rights Reserved.